Construction meeting agenda template

Project Name: Meeting Date: Meeting Time: Location: Meeting Leader:

1. Project status updates & milestones (10 minutes)

Work completed since last meeting Current progress percentages Upcoming milestone dates Overall project standing vs. schedule

2. Schedule review (15 minutes)

Critical path items Upcoming tasks (next 2 weeks) Potential delays and concerns Dependencies between scopes of work

3. Safety concerns (10 minutes)

Recent incidents and near misses Upcoming high-risk activities New safety procedures Required training updates Inspection findings

4. RFIs requiring decisions (15 minutes)

Outstanding RFIs needing resolution
New RFIs submitted
Assigned decision-makers
Target response dates

5. Change orders & budget impacts (15 minutes)

Pending change orders Cost implications Schedule effects Approval status Budget status overview

6. Subcontractor coordination (10 minutes)

Trade scheduling conflicts Material storage locations Utility shutoffs and timing Access requirements by area

7. Material delivery status (10 minutes)

Expected delivery dates Current delays Backup plans for delayed items Long-lead items tracking

8. Quality control matters (10 minutes)

Recent inspections (pass/fail) Rework requirements Upcoming inspections Quality documentation needs

9. Action items review (10 minutes)

Previous action items status Overdue items requiring attention Accountability check

7. New action items & next steps (5 minutes)

New assignments with owners and due dates Next meeting date/time Any urgent items requiring immediate attention

Meeting notes:

Action items summary:

Next Meeting: